Monthly bookkeeping for coffee shops and small food-service businesses — reconciliation, categorizing, sales-tax tracking, and a monthly report written in plain English. So when tax season hits, your accountant and your wallet are both happy.
Flat $500/month · No contracts · 30 days' notice is all I ask
June closed. Two things: your Q2 sales tax filing is due July 20 — you're holding $3,360 collected. And margins dipped about 2 points; looks like the dairy price increase. Everything reconciled to the penny.
The monthly note — what every report looks like. No jargon.
No shoeboxes, no weekend homework. You connect me once, I do the rest.
You add me as your accountant from inside QuickBooks Online. It's free, doesn't count against your user limit, and you can remove my access anytime. I'll send exact instructions.
Your time: 2 minutesI spend a week going through what's there — how things are categorized, whether past months reconcile, any gaps. Then we sit down and I tell you honestly what I found, with any cleanup quoted flat and in writing before work begins.
Your time: zeroI categorize and reconcile everything as the month runs, and by the 5th you get your P&L with a short plain-English note. Your to-do list: send receipts, text me your safe count, answer the occasional "what was this $84 at Costco?"
Your time: minutes a monthWant the detail — how tips, sales tax, margins, and loans actually get handled? Read the full process →
Cancel with 30 days' notice — which guarantees I finish your books properly instead of leaving you mid-month. No cancellation fees, ever.
Getting your books current is a one-time project, separate from the monthly fee — and the math is right here, so you can estimate your own quote before I ever look inside.
| Item | Amount |
|---|---|
| Base setup — QuickBooks file, chart of accounts, bank feeds, POS connection, 30-minute walkthrough | $250 |
| Catch-up per month behind — business and personal accounts separate | $50 / month |
| Catch-up per month behind — business and personal mixed in one account | $100 / month |
| Unfiled prior tax year — accounts separate | +$300 |
| Unfiled prior tax year — accounts mixed | +$500 |
| Toast, Clover, or Lightspeed connector configuration (Square & Shopify POS: included free) | +$100 |
| Second location or second legal entity | +$200 |
| Payroll service setup (QuickBooks Payroll or Gusto), up to 5 employees | $150 |
Worked example: Square shop, separate bank account, hired in July → $250 + 6 months × $50 = $550. That's the whole quote.
Two or more unfiled prior years? Then a CPA needs to go first — and I'll tell you that for free instead of quoting you.
"Fair warning — if I look at your books and find something a CPA needs to fix first, I'll tell you that instead of taking your money."
Those belong with your CPA and your payroll service. My job is making sure that when they get your numbers, the numbers are right — which makes their work faster and your bills smaller.
I'm Parul Singh. Before bookkeeping, I spent about six years as a barista — pulling shots, counting drawers, running the POS reports at close. I watched how messy books made everything harder for the owners I worked for, and how much of their nights the paperwork ate.
Now I combine that firsthand knowledge of how a coffee shop actually runs with an accounting background — so your books get handled by someone who knows what a Z-tape is, why the tips line matters, and what your margins should look like.
Remote-first through QuickBooks Online, with in-person kickoffs and check-ins at your shop.
Email me your shop's name and I'll send over a short onboarding doc — connecting me takes you two minutes, and a week later you'll know exactly what shape your books are in.
Email me — singhbookkeepingsvcs@gmail.com